DATE:   May 3, 2010
TIME:  6:30 PM
PLACE:  Town Office
PRESENT: Selectmen William Condra, Richard Rockwood and Steven McDonough and   Recording Secretary Peggy Arn

Highway Agent Steve Elliott attended the meeting and informed the Board that he would like to use town property to put the material that is presently stored at Laurel Hill Cemetery.  One that he suggested was on Lyndeborough Road. The Board agreed that he should look for another storage area.  Most of the material is re-used asphalt.  He would not move the material already there but start when new reclamation is produced.  Chairman Condra told him to do some more investigation and bring a plan to the Board for review.

Steven the informed the Board that he had done some work on getting quotes for a new truck.  He informed the Board of the dealers that he had contacted and the responses that he got.  GMC and Chevrolet have stopped making 2010 diesel trucks and they would only quote on 2011 models.  Chairman Condra stated that the Board would prefer that he wait and gets the 2011 model quotes.  Steve said he would and that he could get by until next winter when he needs it for plowing.

Cemetery Trustees, Doreece Miller, Brian Adams and David Boissonnault and Road Agent Steve Elliott attended the meeting to discuss the responsibilities as directed by the Selectmen.  The Board had asked and received a list of what each felt was the responsibility of their respective departments.  A letter had been sent to the Cemetery Trustees and Mr. Elliott at the Boards directive stating what the Selectmen felt would be the areas each department would be responsible for.  Mr. Elliott stated that he felt that under the RSA 289:7, Powers and Duties, he was not responsible for overseeing the Cemetery Employees.  Mr. Boissonnault stated that he felt it is Steve’s responsibility.  Selectman Rockwood stated that he didn’t care what the RSA said, that it was always a responsibility of the Road Agent and that it would continue to be.   After a lengthy discussion, it was agreed that the Road Agent would work with the Trustees concerning how the cemeteries are maintained and he would oversee the employees.

Discussion continued as to other responsibilities.  Doreece stated that under this RSA, it is the duty of the Trustees to prepare the annual budget but that they would need input from Steve.  Mr. Elliott also was concerned that he would be responsible for working within the budget.  It was agreed that he would not be solely responsible but that the Trustees should review the budget over the course of the year.  The Board also instructed Steve that he would be responsible for the hiring of Cemetery Employees.  The Cemetery Trustees agreed that they would be responsible for reviewing and approval of cemetery bills and time cards of cemetery employees.
 
Motion:  Mr. Rockwood made a motion that the Road Agent and the Cemetery Trustees to work together to make sure the Cemetery work stays within the budget.  The motion was seconded by Steve McDonough.  The vote was 2 yeas and one abstention.

Fire Chief Ray Dick attended the meeting at the request of the Board to discuss the possibility of adding the ambulance to the fire station addition.  Selectman McDonough informed Ray that he wanted to have him speak to the issue because he got the feeling that he would not be interested in the ambulance being part of the fire station.  Steve stated that he was new to the job and would like to have Ray tell him why he is not open to this idea because he feels that it is in the best interest of the tax payers to look at all possible uses of an addition to the present fire station.  This addition is being looked into because it could result in a saving for the ambulance costs.  Fire Chief Dick stated that he was opposed to the idea for many reasons.  He stated that this has been an on-going issue five years ago and it caused the delay of the addition then and was afraid that it would be the case again.  He stated that he had measured the area next to the present fire station and that the addition would only leave 9 parking spots.  He then stated other areas of concern, such as cost, maintenance, snow removal, etc.  Mr. McDonough feels that as a Selectman he needs to think of the town and not just the Fire Department.

 Ray then invited the Board to go to the fire station and he would show him how much area that would be left if the discussed addition were built.  Mr. McDonough said he would meet Ray after the meeting.

Selectman McDonough then asked Ray about his firemen being offered the RIT training because he had been informed that Ray had not offered this to them.  Mr. Dick stated that he has not been able to get the budget committee to agree to the money to fund this training.  He stated that he only has $3,000 for training this year.  The Board suggested that he try to get the funding from the Budget Committee next year.

Charlie McGettigan attended the meeting and asked the Board if anything more has been done to get quotes from engineers to do the study of the old dam?  Selectman Rockwood stated that he has not written the RSP yet.

The new recycling committee chairman had a couple of questions of the Board of Selectmen.  One question was would the town consider a second hazardous waste day.  The Board stated that there would not be money in the budget for a second day.  The second question was could the recycling center be opened later one night a week.  This issue will be discussed further.

The issue of the Conservation Commission purchasing the Sherburne land was discussed and the closing date has been set for May 12, 2010.

The Board signed the following:

Warrant for Gravel Tax bills for last year
Warrant for two Yield Tax bills
One Intent to Excavate

The bills and payroll for the week ending May 1, 2010.

The correspondence and informational material was reviewed.

The Board will review a final draft for the recycling center member towns and Attorney Donovan will attend next week’s meeting to finalize it.

Respectfully submitted;
 
Peggy Arn, Recording Secretary