DATE:   April 19, 2010
TIME:   6:45 PM
PLACE:  Town Office
PRESENT:  Selectmen William Condra, Richard Rockwood and Steven McDonough and Recording Secretary Peggy Arn

Auditor Tamar Roberts, Treasurer Mark Whitehill and Town Accountant Stanley Greene attended the meeting to discuss the results of the audit that was completed for year 2009.  Ms. Roberts informed the Board that records for the town are in very good order and that the only finding was with the Planning Board. The issue is that the Planning Board accepts fees and escrow deposits from individuals and developers.  It was noted that it is not always clear when these deposits are given to the town office for processing, what they are for.  It was suggested that a spreadsheet be kept by the Planning Board Secretary and also the town office to make sure the deposits are correctly tracked.

Selectmen Rockwood stated that it was his understanding that RSA stated the money for the Planning Board should not be co-mingled with town funds.  Auditor Ms. Roberts stated that it is permissible as long separate records are kept.  Accountant Stanley Greene and the employees that are working with the Planning Board and will have a meeting to set up a system to insure that all escrow accounts are maintained correctly.

Selectman Rockwood asked Ms. Roberts to explain what made up the Reserved for encumbrances and suggested that the next audit report included what was in this account.  The encumbrances and surplus amounts were discussed.

Selectman McDonough asked to have an explanation of how the fund balance was arrived at.  Ms. Roberts explained the way it is calculated and several other reports in the audit were discussed.

Gary Zirpolo attended the meeting at Mr. Rockwood’s request to go over the budget.  Selectman Rockwood stated that his concern was the amount of diesel fuel used and the amount of work done at the ambulance bay.  Gary explained the expenditures and that one large bill was one that was incurred before he was Chief.  He then presented a spreadsheet reflecting the 2010 EMT Class he is giving. The spreadsheet reflected the projected income and expenditures for the class.  There will be a profit and also the potential of gaining some of the students as volunteer ambulance EMTs.

Selectman Rockwood then asked Gary about the mileage on the new ambulance and suggested that the Chief use the old ambulance more often so as not to put on mileage on the new one.

Discussion ensued as to the bill for MACC Base for the first three months of toning Temple and Lyndeborough for ambulance service.  Selectman Rockwood stated that the bill should not have been issued and he will discuss the issue with MACC Base Director Mark Schultz.

Patricia Townsend and residents of Putnam Hill Road attended the meeting potential of the development of a lot at the end of their road.  This development was proposed to the Board of Selectmen by Sam Proctor on behalf of the owners, Patricia Babineau and Marie Sirois.  After Mr. Proctor’s presentation of what they would like to do with the land, the Board signed a Stipulation and Release Agreement with the owners.  This agreement was signed by the Board with their knowledge that this proposal would have to go before the ZBA and the Planning Board for approval.  Ms. Townsend stated that she and the residents on Putnam Hill Road did not want another member of their association that takes care of the road.  Steve stated that he had spoken to Mr. Proctor about who ever developed the lot and he was told that they would probably have to join the association.  Discussion ensued as to the development of Putnam Hill Road and how the long process it was to build the road.  Ms. Townsend asked the Board if the Town would consider accepting it as a Town Road.  Selectman McDonough stated that he would be in favor and how the process of submitting a warrant article for approval at the annual town meeting.  Selectmen William Condra and Richard Rockwood stated that they would not be in favor of the town accepting any more roads because of the cost to the town and the present economy.

One Resident raised the question as to the use of the road during development of the new lot.  Further discussion ensued as to the use of Putnam Hill Road if this lot was developed.  The final statement was made by Chairman Condra that the lot development still had to have ZBA and Planning Board approval.  Mr. Condra suggested that they attend these meeting to voice their concerns.
 
Discussion ensued as to the rates the Water Department uses when they bill for repairs and work done for town water users.  There was also a question as to the amount of water used at the Souhegan Mills and it will be checked out by the Water Department.

The Board received an application for tax exempt status from the Greater Nashua Habitat for Humanity on a lot located in Wilton.  As a result the following motion was made:

Motion:   Selectman Rockwood made a motion that the NH Real Estate Exemption be approved for the Greater Nashua Habitat for Humanity for property owned by them on Map K, Lot 96.  The exemption will be valid until such time that a house is built and is sold to a regular homeowner.  The motion was seconded by Selectmen McDonough and approved unanimously.

The Board reviewed and approved one Veteran’s Exemption and 5 applications for Current Use.  They also reviewed and signed a pole license application from PSNH.

The Board reviewed a letter from Heritage Chairman Stanley Young concerning the term of Heritage members.

Motion:  Chairman Condra made a motion that the appointments of members to the Heritage Commission will be for a 3 year on a three year rotation.  The motion was seconded by Selectmen McDonough, which passed unanimously.

Selectman McDonough reported about the energy audit done at the Police Department last week.  He was informed by the company performing the audit that the fee needs to increased because the building is larger than quoted to him.  The Board agreed to the increased cost of the audit.

Pat Condon of Main Street Association asked if a representative from the Board of Selectmen would attend a meeting next Tuesday.  The meeting will be held at Nelson’s at 6:30 pm and one of the issues they would like to discuss is the parking on Main Street.  Chairman Condra will attend the meeting.

The bills and payroll for the week ending April 17, 2010 were reviewed and approved.  Correspondence and informational material was reviewed.

The meeting was adjourned at 9:10 on a motion with all in favor.

Respectfully submitted;

Peggy Arn, Recording Secretary