Date:  March 22, 2010
Time:  6:30 pm
Place:  Town Office
Present: Selectmen William Condra, Richard Rockwood and Steven McDonough and Recording Secretary Peggy Arn

Chairman Condra administered the Oath of Office for Mr. Carl LaChance to be a Sewer Commissioner.

Mr. LaChance asked if the town had a list of departments that have opportunities for students to perform community service.  Chairman Condra suggested a few areas that could possibly have some work and a need for this kind of service.  It was also suggested that he attend a School Board meeting and ask them also.

Maurice asked permission to remove a dead bush at the Recycling Center.  The Board approved his request.  He will plant flowers.

The bills and the payroll for the week ending March 20, 2010 were reviewed and approved.

Dick suggested that Attorney Sullivan be contacted and asked to prepare a brief contract for the annual maintenance contract.  The Board agreed and Doreece Miller will be informed.  Mr. Rockwood will call Attorney Sullivan to discuss the issue further.  Payment for the yearly maintenance fee for Mount Calvary

Mr. Rockwood suggested that the new Welfare Director be asked to come to a Board meeting to meet the Board.  Tamar Roberts of Roberts, Greene and Drolet Audit Firm will be asked to attend a meeting to review the audit report.

Mr. Tuttle appeared before the Board and asked about correspondence from Attorney Little concerning Colby Realty.  Peggy will contact Attorney Little to see if he has the original agreement between Colby Realty and the Water Department.  Mr. Tuttle stated that he had no knowledge of the agreement between the Town Water Department and the owner of Colby Realty, Mr. Paul Schafter.

Mr. Proctor was at the meeting representing Arthur Babineau.  He had presented an offer to sell land behind the Wilton/Lyndeborough High School but their offer had been refused. They are now looking at 8 acres off Putnam Hill Road to be a one house lot. It would be accessed off Putnam Hill Road which is a Class VI.  He proposes that he get permission to build on a Class IV Road with the usual agreement with the town and the landowner.   Mr. Rockwood would like to make sure that the town is not held liable and the lot would not be sub-dividable.  The agreement would be used that was prepared by Attorney Sullivan and was used for past agreements.

MOTION:  Chairman Condra made a motion to approve Mr. Proctor’s request for approval to use a Class VI as access to the property.  The motion was seconded by Selectman McDonough.

Mr. Tuttle permission to speak and when given approval, asked if Mr. Proctor was aware of an association of Putnam Hill Road that maintains and plows the road.  Mr. Proctor replied that he was aware but had not been able to find any form of legal formation of an association.  He will continue to look for any documentation of this association.

Chairman Condra stated that the motion be tabled until Mr. Proctor has looked into the origin of the association.  Mr. Rockwood would like mention of this association in the proposed agreement.

Mr. Rockwood informed the Board that he had found a website of BMA Architectural Group.  This website had a picture of the Police Department building.  It seems that this Architectural Firm did do the plans for the police building.  Discussion ensued and Mr. Rockwood reaffirmed that the company that did the actual construction is no longer in business.  Selectman McDonough stated that if the construction company was insured, the town may be able to put in a claim.  Mr. McDonough volunteered to meet with Peggy and go over old files to see what information on the construction company can be found.

Discussion on a finding of the 2009 audit.  The finding was an issue involving the communication to the Selectmen’s office of the types and sources of collections made by the Planning Board to be deposited in escrow accounts.  The recommendation for correcting the issue is to have the Planning Board Secretary provide information for all monies to be deposited and that a spreadsheet can be maintained showing the activity and balance of each escrow account.  A letter will be sent to the Planning Board on this issue, with copies to be forward to all departments that are responsible for similar issues.

The Board reviewed a letter from Joe Torre giving his resignation as the town’s representative to NRPC.  The Board discussed Dan Donovan’s offer to be the town’s representative.

MOTION:  Chairman Condra made a motion that Daniel Donovan, III, be appointed as the Town of Wilton’s representative to the Nashua Regional Planning Commission.  Selectman McDonough seconded the motion, which passed unanimously.

Selectman Rockwood reported that the Recycling Center is going to purchase a wet vac to clean up the area where the incinerator ash is remaining.  After the cleanup, the test swipes will be taken again.

Peggy informed the Board of a question that has come up in the reporting of insurance premiums as income for a non-dependent child on a family insurance plan.  The issue was discussed with no decision made and will be discussed when more information is obtained.

MOTION:  Selectman Rockwood made a motion to appoint the following for 2010:

Tax Collector    Jane Farrell
Chief of Police   Brent Hautanen
Highway Agent   Steve Elliott
Recycling Manager   Maurice Guay
Fire Chief    Raymond Dick
Building Inspector   John Shepardson
Health Officer    Mary Leavitt

The motion was seconded by Selectman McDonough and passed with all in favor.

The Board reviewed and signed several pole license petitions and four Current Use applications.

The meeting was adjourned on a motion, with all in favor, at 8:05 pm.

Respectfully submitted;

Peggy Arn, Recording Secretary