Date:  November 17, 2008
Time:  7:00 P.M.
Place:  Town Office
Present: Selectmen Richard Rockwood, Daniel Donovan, III and William Condra

1) Mark Schultz of the Milford Area Communications Center attended the meeting to discuss the contract between the three member towns.  The contract was discussed and the possibility Milford leaving MACC Base and doing their own dispatching.  After a discussion of possible scenarios of avenues, the Board agreed to sign the 5 year contract.

2) At 7:20 P.M., Chairman Rockwood adjourned the regular Selectmen’s meeting on a motion and called a non public session per RSA 91-3,II(a), with all in favor.

3) At 7:45 P.M., Chairman Rockwood called the regular meeting to order.

4) Chairman Rockwood reviewed the “Fuel Bids”.  They were:
 

No other bids were received.
MOTION:  Chairman Rockwood made a motion that the town accept the bid from Fuller Oil Company for heating fuel at $2.499 and that the Draper Energy Company’s bid for furnishing the town diesel fuel be accepted.  The motion was seconded by Selectman Donovan, which passed unanimously.

5) Chairman Rockwood then opened bids that had been received for the position of  Town Assessor.  The Bidders were:

1) Summit Appraisal and Assessing Services, Jeremy Glines, Appraiser
    $17.50 per parcel for field inspections, cyclical revaluation work, and permits.  Additional hourly services at a rate at $25.00 per hour.
2) Granite Hill Municipal Services, Todd Hayward, Appraiser
    $22.50 per parcel for pick-ups.  Data Verification $27.50 per parcel.  Additional services such as current use penalties, current use assessments, gravel pit assessments, etc. $50.00
3) Municipal Resources, Inc., Joseph Lessard, Jr., VP
    $20,000 TO 30,000 per year.

   Chairman Rockwood then stated that the bids would be reviewed later in the meeting.

6) Chairman Rockwood adjourned the regular meeting to call a non public session per RSA 91-A:3,II(a).

7) The regular Selectmen’s meeting was called to order at 8:10.  Chairman Rockwood informed Ms. McEntee, Mr. Dick and Chief Hautanen that they had been asked to the meeting to inform them of the issue of MACC Base.  They were informed that the Board had signed a 5 year contract but that if Milford decides to get out of the contract, Wilton needs to have an alternate plan for dispatching the Fire Department, Ambulance and Police.  Discussion ensued as to the use of high or low band frequencies for each department.  It was agreed that other dispatching services will be visited and a plan put in place if needed.

8) Chairman Rockwood then informed them that each department had to cut their budgets for the coming year.  Because of the decrease in revenue, the tax rate had to be raised to meet the expenses of the town.  Discussion ensued as to where the cuts could be made.  No decisions were made at this time.

9)  Mr. Rockwood then asked the Board members if they felt that they as a Board, should attend school board meetings for the High School and Elementary School to express their concerns for the school budgets.  Selectman Donovan expressed his concern but agreed that he would attend these meetings.  Selectman Condra stated that he would also attend these meetings.

10) The Board discussed a request from the Cemetery Trustees asking if the Board would appoint Brian Adams as Trustee to fill the remainder of Jim Nelson’s term.
MOTION:   Selectman Donovan made a motion to appoint Brian Adams as Cemetery Trustee to fill the vacancy on the Board created by the resignation of James Nelson.  The motion was seconded by Selectman Condra, which passed unanimously.

11) Health Officer Rise Smyth-Freed asked the Board what they could do about all the garbage that is around the apartment building at 31 Forest Road.  The overflowing dumpster has been hauled away but there is still garbage all around the building.  The Board decided that the highway employees be instructed to clean up around the building.  The company holding the mortgage will then be billed for the work.

12) The Board then continued discussion on the bids received for the assessors job.  Mr. Rockwood stated that he felt that Jeremy Glines had the most degrees and would do an excellent job and would get the work done on time but recluses himself from voting because Jeremy works for him.  Selectman Donovan stated that he had some reservations because of some work that Jeremy had done for him in the past and therefore recluses himself from voting.  Selectman Donovan referred to RSA 43:7 that states that in a case like this, former selectmen can be asked to attend a meeting, discuss the bids and a vote taken.  Former Selectmen will be asked if they would do this.

13) The next issue the Board discussed was that of Maurice and the items that need to be addressed at the Recycling Center. There are two issues to be addressed, one being the application to renew the operating permit of the incinerator and the oil tanks.  It was agreed that Maurice should get prices for two 660 gallon tanks to replace the large one presently used.  The Board also agreed that Maurice, Bruce and Rick Plehn should attend the board meeting to discuss the status of the application to DES.  Mr. Plehn is working on the required application for the operation of the incinerator.

14) The Board approved Rise Smyth-Freed’s reimbursement for supplies but asked that she submit them in a more timely manner.

15) The Board signed the 2009 Commitment List, a Tax Collectors Statement of G & P Construction, Inc. payment and taxes due.

16) The payroll and bills for the week ending November 15, 2008 were reviewed and approved.

The meeting was adjourned on a motion at 10:15 PM.

Respectfully submitted:

Peggy Arn, Recording Secretary